Provide media with captions and/or transcripts.We've been experiencing an issue with our Outlook clients after a user is upgraded from Office 2016 Standalone to Office 365 Business: After the click-to-run installer is complete, and often after a reboot, Outlook will show the splash screen when launched, then a mini-browser window will be displaying showing the dreaded "An error occurred" message. Manual: Embedded and linked media has equivalent captions and or transcripts.Warning: Use captions for audio and video (embedded media in PowerPoint).Use Paragraph styles or columns to control spacing between elements. Manual: Spaces, tabs, empty lines are not used excessively for layout.Warning: Repeated blank characters (not in all versions).Multiple spaces/lines/tabs are not used for layout. In the Home tab, Numbering or Bullets is highlighted.Ĭhange text to use the correct type of list. Manual: Click on text that looks like a list. Correct any spelling and grammar issuesīulleted and numbered lists are used correctly.Manual: Proofread for other spelling, grammar, and readability issues.Mac: File > Properties > Summary tab > TitleĮnter a descriptive document title in the Title field.Manual: The filename that appears at the very top of the application window accurately describes the file. If this isn't possible, use the Tab key to navigate the cells and ensure reading order is correct.If the content can be removed from the table: Click in the table > Table Layout tab > Convert to Text.Use the Tab key to navigate the cells and ensure reading order is correct. Warning: Check reading order (for tables with no borders or styles). If used, or ensure table reading order is logical.
Right Click empty column or row > Delete CellsĪvoid tables that are used for layout when possible. Warning: Tables don't use blank cells for formatting (not in all versions) Tables don't use blank columns or rows for visual formatting Table Layout tab > Merge Cells or Split Cells Use the Tab key to ensure the order of the cells in the table is logical. Table has a simple structure, avoiding merged cells or split cells Manual: Click within the Table Design tab > make sure the First Column checkboxes match the table header structure.Ĭheck or uncheck the "First Column" checkbox to match the table header structure. When the first column of a table should contain headers, they are correctly identified as row headers. Table Design tab > Check Header Row checkbox The first row in a table contains correctly-defined column headers. Some older versions of Office will prompt you to add alternative text to tables.Review and repair the alternative text of these images. " Intelligent Services: Suggested alternative text" will appear in the Accessibility checker. If a document has images with automatic descriptions.The quality of the automatically-generated descriptions is usually very poor, and a description of an image is often not the same as alternative text. Some never versions have a "Generate a description for me" button.
Check this box if the image is decorative.
There is not a reliable way to hide decorative images from screen readers in older versions of Word or PowerPoint.
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